Human Resources

Financial Services

Accounts - Chart of Accounts (COA)

Account Chartfield (Excel)
Program, Class Chartfields  (Excel)
Projects Chartfield  (Excel)
Speedcode  (Excel)

Billing - External

Billing Unit Setup & Update Request  (Word)
External Billing Customer Setup & Update Request  (Editable PDF)
Incoming EFT Customer Payment Information Form  (Word)
USD Invoice (Converting USD to CDN)  (Excel)
USD Invoice (Converting CDN to USD)  (Excel)
W-8BEN Form (Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding) (PDF)

Billing - Internal/Interdepartmental Order

Interdepartmental Order/Billing - (Indent) Form (Word)

Cashier

Cash Register Float Application and Procedures (Word)
Petty Cash Requisition Form and Procedures (Word)

Delegation of Signing Authority

This example format is provided to assist you in drafting the terms of delegation

General Ledger (GL)

Forms for all units:
GLJE Expenditure Accrual Form (Excel)
GLJE Revenue Accrual Form (Excel)
GLJE Travel Advance Reclass (Excel)
GL Journal Entry Interface Template (Excel)

Other GL forms:
Units that have not been visited by Financial Services, continue to use the following form:
GL Online Journal Entry Form  (Excel)

Units that have been visited by Financial Services, use the following new forms:
Online General Ledger Journal Entry (GLJE) Form (Excel)
GLJE Operating Fund Transfer (Budget) Form (Excel)

Other

Confirmation of Readiness for Financial Statements and Audit (PDF)
W-8BEN (PDF)

Report (nVision) Maintenance

nVision Report Form (Excel)
Tree Maintenance Form (Excel)

Transaction Source Document Filing (Jackets) - Samples and Ordering

These "jackets" provide an effective means of retaining orderly supporting documentation for transactions processed.
Accounts Payable Journal Jacket (PDF)
External Billing Journal Jacket (PDF)
General Ledger Journal Jacket (PDF)
Generic Journal Jacket (PDF)

Supply Management Services

Accounts Payable

Accounts Payable Journal Voucher Entry Form (Excel)
Electronic Funds Transfer (PDF)
Special Payment Request Form  (Excel)
Special Payment Request Internal Control Approver's Sample Signatures Form  (Excel)
Wire Transfer Payment Request (Excel)

Custom Services

Customs Clearance Form (Editable PDF)

Distribution Services

Declaration For Dangerous Goods "Air" (Editable PDF)
Declaration For Dangerous Goods "Ground"  (Editable PDF)
Radioactive & Biohazard Compliance Form  (Editable PDF)
Shipping Form  (Editable PDF)
Storage Request Form  (Editable PDF)
Surplus Disposal Form (Word)

Equipment Services

Asset Disposal Form - Confirmation of Acceptance of Transfer of Equipment From the University of Alberta (Word)
Asset Disposal Form - Dismantled for Parts and Retained Form (Word)
Asset Disposal Form - Donation to Registered Charity (Word)
Asset Disposal Form - Gift to Staff Member (Word)
Asset Disposal Form - Request to Transfer Equipment to Another Institution (Word)
Asset Disposal Form - Stolen or Lost (Word)
Asset Disposal Form - Transfer or Sale (Internal) to Another University Unit (Word)
Equipment Asset Reinstatement Form (Word)
Equipment Asset Retag Form (Word)

Procurement and Contract Management

Change Order Draft  (Word)
Competitive Bid Exception (CBE) Form (Word)
Corporate P-Card Application Form  (PDF)
Corporate P-Card Log Sheet (Word)
Determination of a Worker's Status Checklist (Word)
Facilities and Operations CBE Form (Word)
Low Dollar Purchase (LDP) Order Form  (Editable PDF)
Low Dollar Purchase (LDP) Transaction Log Sheet  (Excel)
Preferred Supplier Agreement Order Form  (Excel)
Purchase Requisition Form  (Editable PDF)
Purchase Requisition Instructions  (PDF)
Services Agreement  (Word)
Services Requisition (Editable PDF)
Statutory Declaration Form  (Editable PDF) 

Travel and Expense Management

Cheque Deposit Form  (Excel)
Expense Reimbursement Form  (Editable PDF)
Hotel Authorization Payment (HAP)  (link to URL)
Interm Transfer of Signing Authority  (Word)
Lost No Receipt Declaration Form  (Editable PDF)
Travel Advance Request (Editable PDF)
Travel Authorization Payment (TAP)  (link to URL)
Travel & Expenses Journal Entry Form  (Excel)
Travel Expense Reimbursement Form  (Editable PDF)
Travel EFT  (Word)